Tag Archives: meeting notes

Meeting Notes – 3/25/2018

Canton Meeting March 25 2018.
In physical attendance: Seneschal Helewyse, Webminister Samii, Chatelaine Alys, Herald Etienne, Marshal Lucas, co-autocrat Dori, Church organizer susan.

Seneschal – Nothing to report, We need to talk about May, June, and July meeting. May meeting combine with Tuesday armoring meeting May 8th, June 5th, at church July 8th. Reach out to Ayreton seneschal about moving the Baronial meeting from May 13th. May 20th is fine for church.

Herald – report will be filed in time,

Exchequer – report sent in:
Current statement:
As of 2/28/2018 – $2026.91 in bank.

Activity since 3/1:
– $500 feast advance has been submitted to Samii/Milan Nelson. Check cashed.
+ $204 – 7 Stone Dog pre-registrations cashed.
I have learned that my current listed deputy, Lady Matilda, will not actually be able to take over my position when I step down without relinquishing her position as baronial exchequer. Therefore we will need a new exchequer deputy, one who can take over in a year’s time when my warrant expires. It would also be of greater advantage to the group to have an exchequer who lives in closer physical proximity to the rest of the canton.
It was noted that the reason that Siobhan ended up being exchequer was because she was it (so to speak) there really isn’t anyone who can step up as deputy exchequer at this time

A&S – we did prep for stone dog, weaving, stocks refinished and fixed, sealed with vinyl sealer

Chatelaine – new people corresponding but not coming out.
Family Fun Fest Sept 22nd, donate items to raffle table for prizes, we don’t pay for table as we are on the committee. Meeting 5th April in evening. Looking for sponsors.

Marshal – Hey look people fighting, lots of deaths no-one hurt, report filed.

Webminister – needs to set up emails. Website been fixed. Updates will be posted tonight. Email baronial webminister about updating the Grey Gargoyles fight practice information.

Old business:
Bardic Madness 2018 – we are on the calendar here October 27th will be kicking up after stone dog.

Stone Dog 2018 – we got everything pre-prepped for site and games, need to do printing of schedule
9am site open
10am tourneys, games, classes,
Noon – 1pm lunch
3pm horse race
3.30 games close and populace pillow fight
4pm Baronial court
4.30 pm wedding ceremony
5pm feast and raffle
8pm site closes

All day beverage bar – soda water with syrups, hot coffee, hot tea, cocoa, herbal tisanes. $1 for the day provide your own mug
Lunch – meat and potato stew or chick pea vegetable stew, bread roll and butter (gluten free crackers), cookie and fruit, hit the drinks.
From the exchequer – Stone Dog:
Pre-registration – as of 3/23, we have 7 gate (4 member, 3 non-member), 7 lunch, and 7 feast pre-reg.

Gate box – I will need a gate box for site. I have a couple baskets that can be used for site/feast/lunch tokens if we are using them. Will be provided.

Gate Change – It has been suggested by Regional to have $250 in gate seed change in $5 and $1 bills. Due to my housing/parking situation, I would feel much safer is someone closer to the event site were the one to get the seed money if possible. I usually have to park a decent way away from my apartment, a couple miles, and I don’t feel safe with that much canton money walking/biking from my car to my apartment or back. Because of how early the event is on Saturday and the drive time, I would not be able to get it Saturday morning at my local branch. – Event Steward (Etienne) will co-ordinate with Siobhan and Susan to get a signed check which he will use to provide for the seed money.

New Business:
Stone Dog 2019 – Look at combining with other groups or moving event date.

Meeting Notes – 3/6/2016

Grey Gargoyles March Meeting Minutes  3/6/2016

Officer Notes:

Present – Seneschal, Herald, Exchequer.

Absent, reports sent – Chatelaine, A&S, Archery, Student Rep (all in one person) and Knights Marshal.


  • nothing new to report


  • Paying checks for Stone Dog, currently available $3244.11


  • We have 2-3 newer fighters, training them up.
  • Emailed my thoughts on the boy scout demo to Marshal and Seneschal, pending response.


  • We’ve done a bunch of A&S stuff in the past month. Examples: coin casting, Scribin & Imbibin! Go us!


  • Q1 report is in on time.

Student Rep Liaison

  • I told the guys about the mtg, but in case they don’t show – Elo was checking if we needed to rebid for fight space for spring quarter, and will file the paperwork if so. She didn’t think we needed to. Pending further word from her on that.


  • No report

Knights Marshal

  • Not present, no report.


  • updates posted quickly, site looks good

Stone Dog Inn

  • All coins cast, event prep going well. All coins cast and were bagged (after meeting).
  • Feast cook will be setting up a tasting soon (per exchequer).
  • Event steward is recruiting croupiers.
  • Lunch menu needs to be finalized and sent to Webminister.

Old business

  • Seneschal still needs to be added as signatory.

New Business

  • The ability of the group to hire a babysitter for an event was discussed, it will not be arranged nor paid for by the group. But individuals as always are free to make private arrangements.

Meeting Notes – 2/7/2016

Grey Gargoyles February Meeting Minutes                2/7/2016

Officer Reports

Seneschal – Helewyse

  • If there’s a problem, let her know, if not, nice and short report is preferred.


Exchequer – Haelga

  • We have $3567.04 in the bank
  • There are still a couple of checks that need to clear
  • The report got in on time!
  • We need to add Helewyse on the account


Marshal – Thomas

  • Practice is back at U of C
  • Next weekend (2/14) is the folk festival on campus, might have to come up with alternate fighting arrangements.
  • Loretta auth’d at 12th Night!  Yay!


Chatelaine – Siobhán

  • We had a couple of demos, one for a science team at U of C who wished to video us for a project, one with a separate video project.
  • Several new fighters!  Yay!
  • New person garb night occurred in Jan


A&S – Siobhán

  • There is now dancing on Sundays to go with fighter practice.
  • Still working on getting a classroom for once a month AS classes on rotating topics
  • New person garb night occurred in Jan
  • There are several upcoming events with opportunities to teach, including Scribin and Imbibin!


Archery – Siobhán

  • There was archery at New Years
  • Setting up Forest Preserve archery for Saturdays with Samii as it gets nicer
  • Archery may also start up with the College of Dupage


Student Rep – Siobhán reporting for Elo and Adam

  • Adam is in Morocco and Elo working on her PhD this quarter, so they are working in tandem.
  • Adam has been sending weekly reminder emails to the student group for practice
  • Elo is handling reservations
  • Need to find out when Spring Quarter reservations need to be in!


Web Minister – Haelga reporting for Samii

  • Samii is now Webminister
  • Stone Dog site is up and being updated as more details come in


Herald – Etienne

  • The canton device has been mailed to the Escutcheon Herald for processing
  • Canton favors are in progress
  • Some individual devices are in progress


Stone Dog

Budget Proposed:

$200 on pewter

$200 on prizes

$100 on printing

$700 on lunch and feast

$1200 total

~ ~ ~ ~ ~



120-150 people expected, all for lunch, 80 for feast

Budget voted on and approved


Cast of Characters:

Autocrat – Etienne

Feastocrat – Samii – Siobhán  kitchen minion

Lunch Mistress – Helewyse – will also be helping with feast

Rapier Marshal – (soon to be) Master de Cecil

Tournament of the Courtier – Master John Inchingham

Troll – Haelga – working with Loretta and Bojei

Games and Pawn Shop – still need people to work shifts

Boffer – Kenneth and Susan

Merch Coordinator – Thomas

Brute Squad – Clovenshield


Dance and rapier pickups will have to occur outside, assuming it is nice out.


Schedule (ish)  – The full schedule will be drawn up and given to the Webminister shortly

8 am – workers arrive – breakfast for workers discussed as incentive to arrive early

9am – site opens, inspections, etc

9:45 – Tournament of the Courtier starts

10 – Games and rapier tournament

11:30 – 12 – break for lunch.  Lunch concert (Viento Antiguo, Baron’s Noyse, Pippins to be asked)

Once tables are set up in the gym for lunch, they can stay up the rest of the day for activities, feast, court, etc.

1-2 Bardic competition – part of Tournament of Courtier – in the sanctuary?

2-3 Speaking competition – part of Tournament of Courtier – in the sanctuary?

3 Tavern brawl in the gym

4 Games and pawn close

4:30 Baronial court

5 get out of the sanctuary, church services start at 6

5:30 Feast!

7-9 Auction


Pre-reg –  We may not have Paypal access, so will have to have checks

Concert – Emilysue may be able to serve as Concert Mistress


New Business

A local boy scout troup, #599, has built a catapult and wishes to test it on some local fighters

-Emails will be sent to the Chatelaine and Marshal to find out more details on the catapult

and the demo desired.


Gargoyles Pennsic Encampment

-Funds requested to maintain locker with GG Pennsic items – Approved $400

-Shannon, former Gargoylean, will be land-o-crat

-Still some space in the locker for personal items