Author Archives: Webminister

Meeting Notes — 2/4/2018

Canton Meeting February 4 2018.
In physical attendance Seneschal, Herald, Chatelaine,A&S, Martial..

Seneschal – Quarterly report submitted late (2/4/18) but has now been submitted.
Herald – reports in nothing else to report.
Exchequer – Domesday submitted,still working on updating signatories. .
A&S – Coin day for Stone Dog a giant success, over 1000 coins made. Next work day March 3rd,will work on bags and other projects for the event.
Chatelaine – nothing new, no news from university on demo.
Marshal – Continue with practice nobody dead.
Webminister – will be contacted about updates to stone dog site

Old business –
Bardic Madness 2018 – nothing new to report
Stone Dog 2018 – have been given list of needs for food bank. New iteration of Stone Dog or other Grey Gargoyles event needs to be talked about and identified.

Meeting Notes — 1/11/2018

Canton Meeting January 11th, 2018.

In physical attendance: Seneschal and Chatelaine, A&S. Everyone else phoned in.

Seneschal – Checked to make sure every one is good with the
Herald – reports in nothing else to report.
Exchequer – We have $1286.65 at end of year. Draft domesday submitted, should have it for signatures at 12th night. Still working on signatories. Will have check book at 12th night.
A&S – Report submitted on time.
Chatelaine – nothing new
Marshal – Continue with practice, nobody dead. Post 12th night fight practice. Tip jar for fight practice. Warren IL, potential practice site.
Webminister – I need updated officer list and emails from people to update website.

Old Business
Bardic Madness 2018 – Community and Church is fine with 27th of November
Stone Dog 2018 – Samii -We have a feast menu for Stone Dog. It’s been posted. Pre-reg forms are up on the SD website. I have Saturday of the event confirmed off (yay). Any information on events/activities that you want posted on the website can be emailed or messaged to me. Invite people using FB or the website!
Following Maidens going to start weekly postings to get peoples interest.
Will be approved expenses coming up soon.
Coin making day – A&S day will be advertised.
Alessandra – child background checked person identified on the website, event can be promoted on family SCA pages.
Merchants for Stone Dog?

Meeting Notes – 10/22/2017

Canton Meeting October 22nd 2017

Seneschal – report will be filed soon.  Warrented for another year.

Herald – Susan received a Dragons Heart at local event.

Exchequer – Review of books went well.  Good for 2 years.  New updates on random things.  Exchequer must have deputy.  Signatories need update to current officers. Paperwork forms are going to online reporting. New reimbursement form needed effective immediately. All bank statements need signed monthly.

A&S – report in on time.  Midlands regional will be shire of Ravenslake April 21st.  See rules on Midrealm page.  Also bringing back Regional craftpersons faire. Look for changes coming. Want every region to have one a year.

Chatelaine – Successful demo in Joliet, 17 members came out, not counting our children.  Trying to make sure we aren’t up against coronation.
Demo request for December 2nd, University of Chicago, it’s the same day as Christmas tourney.  Request was for either fighters dance A&S booths. Will coordinate with Ayreton Chatelaine.

Marshal – No-one hurt, continue to have practice weather permitting.  Doing the thing fought at Rose Tourney.

Webminister – Samii needs your preferred email address so he can get forwarding set up for the kingdom issued ones. Email

Other business –

Bardic Madness 2018 – been approached to run 20th anniversary.  Siobhan autocrat.  Pretty laid back event, bards run the activities, we provide autocrat, troll and food.  Date fall 2018. Oct 27th, Nov 17th, Dec 8th as potential dates.

Stone Dog 2018 – Theme of the event, Norman vs. Mongol.  Peoples auction tickets will be either blue or red, we see which side sells most tickets.  Helewyse, Louise and PR, Webpage – not yet, Warder Kai – rapier tourney, Kids activities increasing the number of children in attendance by PR and dropping charge for children under 12.  Siobhan looking at running classes. Childrens marshal, childrens bar room brawl.  Steve made motion to approve budget Sarah seconded.  All in favor.

Locker at UofC – Alys needs to co-ordinate with Thumper to pick up poles and files etc. We may be able to do it Sunday..

Meeting Notes – 9/10/2017

Present – Helewyse, Etienne, Loretta, Alice, Zygar, Milan/Samii, Siobhan, Bones.

Seneschal – I was late with my report. Be aware that kingdom is being fussy, with exchequer.

Exchequer – We need to do a review of the books, scheduled for all souls.  Currently $2486, check for storage still needs to clear, still need a check from camp.  Alice and Zygar need a check for the demo.  Receipts will be handed in after demo.  Once everything is tallied, $2200 and change. Discussion about future handling of grey gargoyles camp and storage will be deferred until Sarafina can visit.

Webminister – we still have a website, report was sent on time.  We should have the new email set up by the end of the year. Old (personal) email addresses are currently still listed.

Samii was in competition and Siobhan is making stuff and report was filed almost on time. Alice has pewter to make pewter stuff with.  A pewter day will be scheduled soon.

Herald –
Deputy reports, stupid reason that device didn’t pass last time.  Suggested a border and move the line of division. Motion to make changes as suggested passed.

Archery – doing individual things

Knights Marshall
–    Continue to have practice, no-one has been hurt, filed report on time. Had a new guy come out today.

Student rep –
have we had any contact with Dylan or any student rep? No we need to organize dates/times to clear out storage unit and store elsewhere.  Maybe we’ll find another student.

Chatelaine and demo in Joliet –
Need to know – what our square footage is?  Need to know for fighters and for setting up tent?  Do I need a list field or should I have martials at the perimeter.  Can we set up tents with stakes or pop ups only. Is there a secure storage location if we drop it off the night before. Sir Dru may have free standing list ropes. Used to use them at practice. Master Janos might have them.
Heavy fighters 4 or 5 maybe more, couple rapier fighters. Keep pressure up to get people to turn up to the event.  At least 3 bards willing to show up.  I have photocopies for kids. Children under 12 are allowed to hit knights with boffer, Acelina is also a youth marshal.  Bring a spare helmet guantlets for kids to try on. What time do they start letting us in? Do our volunteers have to pay? What is the bug out time? How many tables can fit under the sheltered area, controlled area? Rather than out in the field.  We can segregate A&S vs fighting. How big was it last time 1000 people or 1000 families. Are there going to be food vendors or do we need to consider packing food.  Water Gatorade needs to be provided to fighters. List of resources available to the group meetings and activities in the area.

Stone Dog 2018 – Dori and Steven volunteered to co-autocrat. Sami will be in charge of feast. Siobhan volunteered for classes. Date for 2018 is not fixed.  Aiming for first weekend in April (April 7th), no calendar at the church yet. Helewyse offered to PR. April 21st may be the alternative date.

Crown tourney – Milan made motion to borrow banners, motion passed. MoAS asking for projects to display a coronation. October 21st (Sat). Bring banners, information on Carrag Ban website.

When is a demo a Canton demo? When is it a household demo? There is no problem if a household wishes to demo fighting, however, it has to be completely independent (with no canton equipment or officers) OR it needs to follow SCA rules. It has to be one thing or the other. We need to be careful of this as it potentially exposes the SCA to liability risk.

Meeting Notes — 11/6/2016

November 2016 Grey Gargoyles Meeting

Present – Louise, Christina, Steven, Susan, Adam & Dillon (student reps)

Seneschal – New schedule system working currently for everyone? Agreement from Adam and other parties.

A&S minister – MOAS, reports filed, Godrick continues to offer armoring nights.

Archery – archery is everything ongoing,

Webminister – – We still have a website.
– Working on stone dog website on the back-end.
– Report due on the 15th, will be sent in within the next 2 days..

Herald – nothing to report, some people to submit names and devices

Student rep – 2 or 3 people consistently, hopefully 4 new consistent Future A&S on an ad hoc basis. Possible student grad here too.

Exchequer – $2215.43 in funds, $2111.22, NMS not cleared from stonedog. Check missing from 1 year ago to Siobhan, may need a reissue.

Marshal – Godfrey passed sword and shield yesterday, Lucas passed two stick.  Practices and new people.

Stone Dog –
April 1st confirmed with St Sephens Lutheran, and Kingdom Calendar
Tournament of the courtier is a go
Merchants – contact Samii
Lunch still seeking someone.
Feast – $720, 80 people, $12/head. Greecian Feast. Maestra di cucina – Helewyse
Site Fee – church asked for $200, may donate $200 extra
Samii and Chirstina need to work on Budget.
Steven willing to run games.

Other business – close meeting.

Challenge of Threes

Greetings all!


As Canton MOAS, I am issuing an A&S challenge to all within Grey Gargoyles (and any other Ayretonians who wish to participate) – The Challenge of Threes.  There are three levels to this challenge, each of which can win participants a prize made by my own hands!  Enthusiasm and participation are prized here over precise periodicity, so please join in!  This Challenge will run through Stone Dog 2017, Apr 15.


The Details:


Level 1 – LEARN 3 Things – Learn about 3 topics in period, new to you, and tell me about them!  Arts and Sciences topics are preferred, but any topics new to you count! Minimum of 3 sentences per topic if you’re writing me, or for you illiterate warrior-types, tell me at an event or practice.  Completion of this level will earn you a delicious homemade food or drink thing!


Level 2 – MAKE 3 Things – Make 3 things found in period, new to you, and tell me about them!  Note, these need not be physical items; bardic composition, etc are welcome also. Again, you can either write a minimum of 3 sentences and show me a picture, or show/tell me in person.  Completion of this level will earn you a handmade cloth or jewelry craft!


Level 3 – TEACH 3 Things – Teach 3 topics to at least 3 other people, and tell me about it!  These need not be formal classes at events (although you’re always encouraged to do so!), but at least 3 other people must be present/learning for it to count. As before you can write or tell me in person…even better, invite me to the class or give me a handout from it!  Completion of this level will earn you a leather craft of mine!



Now, who will meet my challenge?

Siobhán an Einigh of Connacht

MOAS, Canton of Grey Gargoyles

Meeting Notes – 6/5/2016

June 5th  – Grey Gargoyles meeting – held in Midlothian.
Seneshcal – quarterly report was filled a day late but still filled. Demo opportunity missed, no interest
Exchequer – $4026.54, several undeposited checks, event report completed. Bank report completed. NMS mailed on time
Webminister – we have a website, will be updated with history of stone dog. Report sent on time.
Siobhan, A&S nothing much, Archery – nothing to report, Chatelaine – no movement on anything. Herald – working on personal devices.
Marshal – Dilan authorized at Tournament of Flowers, Lucas just fighting.
Old Business – none
New Business –
Baronial meet up report from Milan- Making leather circlets for Barony for AoAs, Baroness Wars looking for teams, Chatelaines touching base with each other, need articles for news letter.  Thrown weapons MIT classes at 50 year.  Looking to bid for crown tourney 2016.  Scribin and imbibing 3 set
Sept 11th next meeting. Ayreton asking – discussion regarding Grey Gargoyles to host, possibly at Church. Helewyse to head up.
Stone Dog – Milan volunteering to autocrat next year. Silk Road themed, will be mostly handled online. Tentative date – April 15th 2017.
Permission to spend money on straws and Gatorade – granted
Brief conversation about future direction of Grey Gargoyles.
Hearing no further business meeting closed.

Meeting Notes – 4/3/2016

April Meeting – Grey Gargoyles

Seneschal report – Nothing to report

Exchequer report – Reporting now monthly and accrual accounting not cash accounting,
Quarterly reports still due and signed.
Account $3343.32
Need inventory of Grey Gargoyles gear. May access, we need Susana there with key.
Still need to add Seneschal to account.
need receipt or contract with church regarding meeting fees of $25.

Herald – report in on time.  Rejection on submission for badge, was redrawn needs resubbing.

Knights Marshall –no practice site officially on campus, can fight outside if weather is good, church costs money.
Still working on boy scouts.

Stone Dog – rapier marshal good. Games need extra croupiers, mostly good.  Dinner preview all good.  Auction and moving stuff around. Will do inventory today and check other building. People still unsure about new location.

New business – need check for $100 for start up cash.
payment for site for today approved.

Stone Dog XII Pre-Registration


Greetings unto the populace of the Middle Kingdom. The Canton of Grey Gargoyles is pleased to announce that pre-registration for Stone Dog Inn XII: Russian Into Fun is now open! Please use the attached document to pre-register: Stone-Dog-Inn-XII-Pre-registration

Event Fees
Registration: $10 for 5 years and older
Member Registration: $5 for 5 years and older
Ages 4 and under are FREE
Lunch Tavern: $5
Feast: $10

Pre-Registration money for Stone Dog can be sent to:

Haelga Ingrdottr (Christina Ondera)

14810 S Ketelaar Dr Apt 3E

Midlothian, IL 60445


Please make checks or money orders payable to SCA Inc. Canton of Grey Gargoyles

Please include your name, SCA name, if you are registering for lunch and/or feast. If you would like an e-mailed receipt, please include an e-mail address.


Pre-registration for Stone Dog ends 4/16/2016!

Meeting Notes – 3/6/2016

Grey Gargoyles March Meeting Minutes  3/6/2016

Officer Notes:

Present – Seneschal, Herald, Exchequer.

Absent, reports sent – Chatelaine, A&S, Archery, Student Rep (all in one person) and Knights Marshal.


  • nothing new to report


  • Paying checks for Stone Dog, currently available $3244.11


  • We have 2-3 newer fighters, training them up.
  • Emailed my thoughts on the boy scout demo to Marshal and Seneschal, pending response.


  • We’ve done a bunch of A&S stuff in the past month. Examples: coin casting, Scribin & Imbibin! Go us!


  • Q1 report is in on time.

Student Rep Liaison

  • I told the guys about the mtg, but in case they don’t show – Elo was checking if we needed to rebid for fight space for spring quarter, and will file the paperwork if so. She didn’t think we needed to. Pending further word from her on that.


  • No report

Knights Marshal

  • Not present, no report.


  • updates posted quickly, site looks good

Stone Dog Inn

  • All coins cast, event prep going well. All coins cast and were bagged (after meeting).
  • Feast cook will be setting up a tasting soon (per exchequer).
  • Event steward is recruiting croupiers.
  • Lunch menu needs to be finalized and sent to Webminister.

Old business

  • Seneschal still needs to be added as signatory.

New Business

  • The ability of the group to hire a babysitter for an event was discussed, it will not be arranged nor paid for by the group. But individuals as always are free to make private arrangements.