Yearly Archives: 2018

Meeting Notes — 4/12/2018

Canton Meeting April 12, 2018.
In physical attendance: Seneschal Helewyse, Herald Etienne, Marshal Lucas, exchequer Siobhan, Member Godfrey.

Seneschal –May meeting combine with Tuesday armoring meeting May 8th, June 5th, at church July 8th. Baronial meeting is May 20th at church.

Herald – report was filed on time. Intend to resign office and hand off to deputy, provided that officer shuffle occurs.

Exchequer – looking at stepping, down, Dori stepping up, Godfrey looking as being deputy.
Monthly report filed on time.

A&S – Canton report filed, late because of dead computer issues.

Chatelaine – new people corresponding but not coming out.
Family Fun Fest Sept 22nd, donate items to raffle table for prizes, we don’t pay for table as we are on the committee. May 17th Next JFF meeting, no one can make meeting, will get email update if no one can make meeting.
May 6th demo at Ida Noyes University of Chicago, talking to Ayreton chatelaine about spreading the love to them.

Marshal – Hey look people fighting, lots of deaths no-one hurt, report filed.

Webminister – emails still pending setting up. Will update emails by end of the month.

Old business –
Bardic Madness 2018 – we are on the calendar here October 27th will be kicking up after stone dog. The bardic provost has a webpage for the challenges, best to link from it Bardic Madness website. Alternates between challenges and classes.

Stone Dog 2018 post-event thoughts. No deaths, one marriage, one sacking, everyone seems to have fun. We lost about 40% of coins, 136 people on site, 100-125 normal, above average turnout. Feast went well, sold out. If this is the last official stone dog we can close on a high note. Fighting (heavy) Octavian took over, plenty of rapier fighters, one and one and melee outside. Horse racing was fun. Pawn shop Godrick had no problems, location was of benefit. Would like to keep tasting. Beverage bar went well especially with upselling at gate,92 bought beverage bar. Wanting to push on other groups in the area. Lunch ran out of meat stew, make more!
Financials: took in $2700 total, expenses $1672.02, total profit of $852.98. Paperwork for NMS ($175) and event report needs sent in, waivers will be sent tomorrow.

Stone Dog 2019 – Let’s talk later, fall/winter rather than spring. Maybe merge with scribing and imbibing or host a winter event.

Meeting Notes – 3/25/2018

Canton Meeting March 25 2018.
In physical attendance: Seneschal Helewyse, Webminister Samii, Chatelaine Alys, Herald Etienne, Marshal Lucas, co-autocrat Dori, Church organizer susan.

Seneschal – Nothing to report, We need to talk about May, June, and July meeting. May meeting combine with Tuesday armoring meeting May 8th, June 5th, at church July 8th. Reach out to Ayreton seneschal about moving the Baronial meeting from May 13th. May 20th is fine for church.

Herald – report will be filed in time,

Exchequer – report sent in:
Current statement:
As of 2/28/2018 – $2026.91 in bank.

Activity since 3/1:
– $500 feast advance has been submitted to Samii/Milan Nelson. Check cashed.
+ $204 – 7 Stone Dog pre-registrations cashed.
Deputy:
I have learned that my current listed deputy, Lady Matilda, will not actually be able to take over my position when I step down without relinquishing her position as baronial exchequer. Therefore we will need a new exchequer deputy, one who can take over in a year’s time when my warrant expires. It would also be of greater advantage to the group to have an exchequer who lives in closer physical proximity to the rest of the canton.
It was noted that the reason that Siobhan ended up being exchequer was because she was it (so to speak) there really isn’t anyone who can step up as deputy exchequer at this time

A&S – we did prep for stone dog, weaving, stocks refinished and fixed, sealed with vinyl sealer

Chatelaine – new people corresponding but not coming out.
Family Fun Fest Sept 22nd, donate items to raffle table for prizes, we don’t pay for table as we are on the committee. Meeting 5th April in evening. Looking for sponsors.

Marshal – Hey look people fighting, lots of deaths no-one hurt, report filed.

Webminister – needs to set up emails. Website been fixed. Updates will be posted tonight. Email baronial webminister about updating the Grey Gargoyles fight practice information.

Old business:
Bardic Madness 2018 – we are on the calendar here October 27th will be kicking up after stone dog.

Stone Dog 2018 – we got everything pre-prepped for site and games, need to do printing of schedule
9am site open
10am tourneys, games, classes,
Noon – 1pm lunch
3pm horse race
3.30 games close and populace pillow fight
4pm Baronial court
4.30 pm wedding ceremony
5pm feast and raffle
8pm site closes

All day beverage bar – soda water with syrups, hot coffee, hot tea, cocoa, herbal tisanes. $1 for the day provide your own mug
Lunch – meat and potato stew or chick pea vegetable stew, bread roll and butter (gluten free crackers), cookie and fruit, hit the drinks.
From the exchequer – Stone Dog:
Pre-registration – as of 3/23, we have 7 gate (4 member, 3 non-member), 7 lunch, and 7 feast pre-reg.

Gate box – I will need a gate box for site. I have a couple baskets that can be used for site/feast/lunch tokens if we are using them. Will be provided.

Gate Change – It has been suggested by Regional to have $250 in gate seed change in $5 and $1 bills. Due to my housing/parking situation, I would feel much safer is someone closer to the event site were the one to get the seed money if possible. I usually have to park a decent way away from my apartment, a couple miles, and I don’t feel safe with that much canton money walking/biking from my car to my apartment or back. Because of how early the event is on Saturday and the drive time, I would not be able to get it Saturday morning at my local branch. – Event Steward (Etienne) will co-ordinate with Siobhan and Susan to get a signed check which he will use to provide for the seed money.

New Business:
Stone Dog 2019 – Look at combining with other groups or moving event date.

Meeting Notes — 2/4/2018

Canton Meeting February 4 2018.
In physical attendance Seneschal, Herald, Chatelaine,A&S, Martial..

Seneschal – Quarterly report submitted late (2/4/18) but has now been submitted.
Herald – reports in nothing else to report.
Exchequer – Domesday submitted,still working on updating signatories. .
A&S – Coin day for Stone Dog a giant success, over 1000 coins made. Next work day March 3rd,will work on bags and other projects for the event.
Chatelaine – nothing new, no news from university on demo.
Marshal – Continue with practice nobody dead.
Webminister – will be contacted about updates to stone dog site

Old business –
Bardic Madness 2018 – nothing new to report
Stone Dog 2018 – have been given list of needs for food bank. New iteration of Stone Dog or other Grey Gargoyles event needs to be talked about and identified.

Meeting Notes — 1/11/2018

Canton Meeting January 11th, 2018.

In physical attendance: Seneschal and Chatelaine, A&S. Everyone else phoned in.

Seneschal – Checked to make sure every one is good with the
Herald – reports in nothing else to report.
Exchequer – We have $1286.65 at end of year. Draft domesday submitted, should have it for signatures at 12th night. Still working on signatories. Will have check book at 12th night.
A&S – Report submitted on time.
Chatelaine – nothing new
Marshal – Continue with practice, nobody dead. Post 12th night fight practice. Tip jar for fight practice. Warren IL, potential practice site.
Webminister – I need updated officer list and emails from people to update website.

Old Business
Bardic Madness 2018 – Community and Church is fine with 27th of November
Stone Dog 2018 – Samii -We have a feast menu for Stone Dog. It’s been posted. Pre-reg forms are up on the SD website. I have Saturday of the event confirmed off (yay). Any information on events/activities that you want posted on the website can be emailed or messaged to me. Invite people using FB or the website!
Following Maidens going to start weekly postings to get peoples interest.
Will be approved expenses coming up soon.
Coin making day – A&S day will be advertised.
Alessandra – child background checked person identified on the website, event can be promoted on family SCA pages.
Merchants for Stone Dog?